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EXPLAINING HOW THE
HYBRID CONVENTION WILL WORK

New for 2022 the DPH State Convention will be in hybrid format. Delegates will be able to participate either in-person and/or online. The only exception is Standing Committee Meetings which will all be done via Zoom and the voting for Party Elections.

All Delegates will be able to participate either in-person or online, separate a proposal and/or suggest an amendment, register to speak, and vote in the Party Elections.

Click here to watch the video overview of the 2022 DPH State Convention.
Click here to review the Standing Rules for the 2022 DPH State Convention.

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DELEGATE
STATE
CONVENTION
PARTICIPATION
& VOTING ON
MOTIONS

Here you find the guidelines/instructions for Delegates to be able to participate whether they are online or in-person at the ‘Alohilani Resort in their Ballroom. Before we get into the specifics of each here are the rules that apply to all Delegates.

  • Any Delegate recognized to express a Request for Information or a Parliamentary Inquiry may NOT make any other motion, nor engage in debate, nor make any remarks or comments for or against a motion being debated. Requests for Information are NOT - rhetorical questions, questions about the motive, purpose or intent of the maker, and may only be expressed in debate.
     

  • Delegates wishing to make the interrupting motions Point of Order and Appeal from the Decision of the Chair, shall raise their hands, either in-person or electronically. No other motions will be allowed to interrupt. An in-person Tech Team Member(s) will assist the Chair to ensure interrupting motions are promptly addressed. When recognized by the Chair, the delegate must then immediately address the Chair and state the Point of Order. A delegate recognized to raise a Point of Order may not make any other motion, nor engage in debate, nor make any remarks or comments for or against a motion being debated. 
     

  • Only Convention Delegates shall have the right to speak on issues before the assembly. Debate on each debatable motion shall be limited to two (2) minutes per speech, with a two (2) speech limit per Delegate on each debatable motion. All online Delegates must mute their microphone(s) after speaking. The Chair or the Chairs designee may mute the microphone if any Delegate neglects to do so after speaking.
     

  • Voting during all Convention proceedings will be conducted using the voting feature in JUMBO. The Chair or Chair’s designee shall direct the voting procedures which may include, but are not limited to general consent or another polling method. Neither voice votes nor roll call of all delegates shall be used to vote on any question.
     

  • Unless twenty-five (25) Convention Delegates object when the Chair calls for objections, motions will be adopted by general consent. Delegates participating online must use the “raise hands” feature to register their objections when called for by the Chair.

Click here for the Standing Rules

ONLINE
DELEGATE

  • To seek recognition by the Chair to speak on floor amendments, or on a previously separated item after all the Delegates that registered in advance have spoken and only if debate has not been closed pursuant to Rule 12.7, an online Delegate shall type in the chat feature and state the purpose for which recognition is being sought, the intention to speak for or against the motion, or the intention to make a Factual Inquiry or Parliamentary Inquiry.  An electronic “raise hand” feature shall not be used for these purposes. An in-person Tech Team member(s) will monitor the chat feature and collaborate to ensure equity of recognition and keep track of the speaking order.
     

  • All motions and amendments made by an online Delegate must be submitted to the Chair in writing using the Chat feature.
     

  • Any online Delegate who has technical difficulties requesting the floor shall use the chat feature immediately with the prefix “TECH PROBLEM”.

 

Click here for the Standing Rules

 
 

IN-PERSON
DELEGATE

  • To seek recognition by the Chair to speak on floor amendments, or on a previously separated item after all the Delegates that registered in advance have spoken and only if debate has not been closed pursuant to Rule 12.7, an in-person Delegate shall provide their name to a microphone monitor and state the purpose for which recognition is being sought, the intention to speak for or against the motion, or the intention to make a Factual Inquiry or Parliamentary Inquiry. The microphone monitor will enter the information into the chat feature for the in-person attendee.
     

  • All motions and amendments made by an in-person Delegate must be submitted to the Chair in writing by the Delegate making the motion, and shall be published in the Chat feature.
     

  • Voting using JUMBO for in-person Delegates that do not have a smart-phone, tablet, or laptop will be able to vote using Party provided equipment on the Convention floor. 

 

Click here for the Standing Rules

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SEPARATING
PROPROSALS
&/OR
SUGGESTING
AMENDMENTS

No later than May 12, 2022 all reports from the Standing Committees will be posted the Convention website. These reports will contain the proposals that the Standing Committees support as well as the proposals that they do not support. 

 

Proposed changes to the Democratic Party of Hawaiʻi's Affirmative Action Plan, Bylaws, Constitution, and Platform as well as the Resolutions recommended by their respective Standing Convention Committee shall be considered for adoption in gross, with a separate vote for each of the Standing Committee's reports.

 

If a Delegate desires to amend any of these specific recommendations or speak against a specific recommendation contained in a Standing Committee's Report, the Delegate shall submit the appropriate separation and/or amendment forms supported by the signatures of ten (10) Delegates by Monday, May 23, 2022 at 6:00 p.m. (Online and downloadable Separation form will be posted in early May 2022.)

 

The delegate who calls for such separate consideration of a recommendation shall be recognized first to speak against and/or offer the amendment they submitted for the specified recommendation.

Separations seeking to amend a proposed recommendation must submit their proposed amendment in writing when requesting the separation. The amendment must be submitted in Ramseyer format, i.e., bracket or strikethrough deletions and underline words to be added or inserted.

PLEASE NOTE: Separations for submissions not recommended by the a Standing Convention Committee included in the Committee’s report shall only be considered at the 2022 DPH State Convention in the time available after all the recommended proposals have been considered and only if a 2/3rds vote of the delegates approves consideration. The motion to consider a proposal not recommended by the Standing Committee shall be undebatable.

Deadlines:

Monday, May 23, 2022 at 6:00 p.m.

Click here for the Standing Rules

REGISTERING
TO SPEAK
FOR OR
AGAINST A
SEPARATED
PROPOSAL

 
 

Any Delegate that desires to speak on any separated item or proposed amendment, the Delegate needs to register to speak. (Online speaker registration form will be posted in early May 2022.)

 

Delegates who have not registered in advance to speak (for or against) on a separated item or proposed amendment may only be recognized after previously-registered delegates, and only if debate has not been closed pursuant to Rule 12.7.

PLEASE NOTE: Only registered Convention Delegates shall have the right to speak on issues before the assembly. Debate on each debatable motion shall be limited to two (2) minutes per speech, with a two (2) speech limit per Delegate on each debatable motion. All online Delegates must mute their microphone(s) after speaking. The Chair or the Chairs designee may mute the microphone if any attendee neglects to do so after speaking.

Rule 12.7. - The Chair may close debate after three delegates, not including the proposer or maker, have spoken in favor and three delegates have spoken in opposition to the pending motion.

 

Deadline to Register to Speak:

Wednesday, May 25, 2022 at 6:00 p.m.

Click here for the Standing Rules

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VOTING
FOR
PARTY
ELECTIONS

ELECTION VENDOR:

On May 18, 2021 we issued an RFP for a vendor to handle our online voting. We selected Merriman River Group (MRG) as our vendor. This is the same vendor that handled the DPH's 2020 Party-run Presidential Primary as well as the voting for our 2020 Party Elections.

VOTING PROCEDURES:

For the Party Elections that will take place during the 2022 DPH State Convention - Senate District State Central Committee Representatives and Party Chair - every registered Delegate will receive a ballot via email. If a Delegate does not have an email address they will have voting instructions mailed to them. These election will be administered by our Election Vendor.

All Delegates will have 48-hours to cast their ballot online (see schedule below). Delegates will be able to vote using their smartphones, laptops, or desktop computers. Delegates that have not voted 12-hours before the close of voting will be sent a reminder to vote by MRG

MRG will have a toll-free number that Delegates can call 24/7 if they have any issue voting online. This number will be included in the email with their ballot & instructions as well as with the email that MRG will send out earlier in the week. 

 

If any Delegate that has trouble voting online that MRG cannot resolve, or if they don't want to vote online, the Delegate will be able to call a local number, during a time frame to be set in the near future, that will be staffed by a member of the Elections Committee and the Committee member will take their vote over the phone and place their vote into MRG's system.
 

Online Voting Dates & Times:

Starting on Friday, May 27, 2022 at 12:01 AM

Ballot will be emailed out at this time.

Ending on Saturday, May 28, 2022 at 11:59 PM

Results announced on Sunday, May 29, 2022 by 5:00 PM

MAILE SPONSORS

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